Accessibility

Accessibility

We are pleased to announce that this year the RSECon25 committee is working to extensive guidance set out by the society, as well as maintaining an EDIA (Equality, Diversity, Inclusion and Accessibility) Chair and volunteers.

Our goal is to make the conference as accessible as possible for both those who attend in-person and those who attend remotely. We hope that this information provides those participating with adequate information to help them plan their time with us at the conference.

If you have any questions or notice anything missing please contact us at [email protected].

Remote attendance

All talks and workshops will be streamed via our streaming partner (Track A-C) or Zoom (Track D-E) and will include AI subtitling.

Recordings of Track A-C will be available to playback during and after the conference. Recordings of Track D-E will be published after the conference.

Q&A in each session will be facilitated by an online platform and questions will be read out by the session chair.

If you need any additional help during the conference, please do ask one of the conference team via email [email protected] or the Slack channel (which will be created nearer the time and shared by email).

Physical accessibility

Main conference venue

The Oculus Building, University of Warwick (CV4 7SH) is fully accessible for wheelchair users and provides step-free access throughout the venue.

Lifts: There are two lifts located near the back on the foyer and an evacuation lift in each stairwell.

Toilets: There are accessible toilet facilities on the ground floor. Gender neutral bathrooms are located on the ground floor.

Quiet / Prayer room: There will be a dedicated space for use by all conference delegates for:

  • Anyone who needs a rest or quietness when feeling overwhelmed
  • Those needing a prayer room
  • Anyone struggling with menstruation or menopause symptoms

Please be respectful and considerate to all users. Please note that this space will not be for taking phone/video calls. We will update this webpage with the location.

Drinking water facilities are located on the ground floor of the venue

Baby changing: Baby changing tables are located in the accessible toilets on the ground floor.

Breastfeeding:

  • University House (contact University House reception to book)
  • The Nursery
  • Gibbet Hill (Family and Reflection room)
  • The Library (baby changing facilities on the ground floor)

Parking: Campus car parks, with spaces for disabled badge holders, are available within a short walking distance of the conference building. Bookable via APCOA Prebook.

Please feel welcome to wear or use any accessibility aids including headphones, tinted glasses, ear plugs or other aids. We hope to help you feel like you can participate at your best throughout the conference.

If you need any additional help during the conference, please do ask one of the conference team (wearing identifiable RSE t-shirts) who will do their best to help you.

Social event venues

Details will be added soon.

Accessibility guidelines for content

Our guiding principle is to make materials related to the conference such as any presentations, documents, posters, code, tools (hereafter simply called conference-related material) accessible to as broad an audience as possible, while respecting the rights to ownership and to privacy. Since, at times, the two requirements can be difficult to reconcile with the limited resources that we have, we expect the stakeholders to strive towards increasing accessibility for all by following the guidelines below while maintaining an optimal level of privacy as covered by our Code of Conduct.

Here are some tips to help those putting together presentations: