Guidance for Posters

Poster guidelines

We want to make sure that all posters are as engaging and accessible as possible. If your proposal is accepted, please follow the below guidelines when designing your poster.

Format

The poster boards are 923 x 1810 mm, therefore the poster should be:

  • A0 sized (841 x 1188 mm)
  • Portrait orientation preferred

Audience and outcomes

You should also consider the following:

  • Your target audience
    • Would your audience require any prerequisite knowledge to understand your poster? 
    • What information could you include to make your poster accessible to as wide an audience as possible?
  • Core message
    • What is the core message of your poster? 
  • Learning outcomes
    • What do you expect your audience to gain/learn from viewing your poster?

Ensuring readability

  • Please ensure your poster’s content is accessible (see the “Accessibility guidelines for content” section of the conference’s accessibility guidance). Some key pieces to consider are:
  • Visually, have you considered the colours chosen as well as the shape and size of graphics and fonts?
  • You can also use automated accessibility checking tools to help ensure that you haven’t missed anything.
  • Use clear, accessible, sans-serif fonts.
    (e.g. Tahoma, Calibri, Helvetica, Arial, Verdana)
  • Legible text should be
    • 24pt+ for text
    • 48pt+ for titles
  • Use an accessible colour palette that makes your content clear and easy to read for everyone.

At the conference

Successful poster submitters will be asked to meet the Poster Chair in the designated space on before the poster session on day 1 of the conference to set up the posters. Full details will be provided nearer the time.

  • You will need to print your poster and bring it to the conference venue. 
  • We will provide boards, hanging materials etc.

Additionally, the following events will take place:

Lightning talks

Lightning Talks will take place in a parallel session on Tuesday afternoon. Each presenter can choose to provide a brief summary of the content of their poster to conference attendees. You may prepare a maximum of three slides for your lightning talk, but it is not required. Each talk is allocated 2 minutes, including time to rotate between presenters.

Poster session

There will be a dedicated Poster Session, where each presenter will be expected to be beside their poster for the duration to answer questions and discuss the content of the poster. This session is expected to last for approximately one hour.

Poster Prizes

Whether you are a full-time RSE or early career researcher, make sure your poster really shines in this year’s poster competition for a chance to win prizes and spotlight your work!
Submissions will be judged on a combined score in three categories:

  • Best presentation (design, layout, accessibility…)
  • Novelty and contribution to its respective field
  • (Conference theme) Contributions to / Best example of Digital Research Infrastructure (DRI)
    Additionally, all conference attendees will be allowed to cast a vote for their favourite poster, which will determine the final selection forwarded to the judges. Good luck to all participants!